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FOOD CORPORATION OF INDIA

HEADQUARTERS

16-20 BARAKHAMBA LANE

NEW DELHI , 110001

ISO 9001- 2000 CERTIFIED

NO.EP.49(1)/2003

Dated:-9^th September, 2005.

(CIRCULAR NO. EP-25-2005-27 )

SUBJECT: - Implementation of Right to Information Act, 2005.

Attention is invited to Circular No.-EP-25-2005-23 dated-18.8.2005 designating CAPIOs, CPIOs and Appellate Authorities under Right to Information Act, 2005 and Circular No. EP-25-2005-26 Dated-5.9.2005 regarding guidelines to be observed by the CAPIOs, CPIOs and Appellate Authorities.

2. As per Section 7(1) of the said Act, it is obligatory to furnish the information to the requestor within 30 days (within 48 hours if the information sought for concerns life or liberty of a person) on receipt of the requests under the said Act. A severe penalty of Rs.250/- each day subject to maximum of Rs.25,000/- can be imposed upon CPIO for (i) any delay in disposing of applications, (ii) refusing to receive applications, (iii) giving in-correct or in-complete information knowingly or with mala-fide intention, (iv) denial of any information, and (v) obstructing in any manner in furnishing of information. Further, where CPIO is found to be persistently not discharging his duties under the Act, it would entail disciplinary proceedings under the service rules applicable to him.

3. Therefore, in order to avoid delay in furnishing of information under RTI Act, 2005, it has been decided with the approval of Competent Authority that:-

(a) The ZMs/SRMs may designate as many CAPIOs, CPIOs as deemed necessary for the offices under their jurisdiction, for effectively implementing the said Act and publish the particulars of all such designated Officers latest by 15^th September, 2005 positively.

(b) The following further Officers at Hqrs. level have been designated as CAPIOs, CPIOs and Appellate Authorities for each Division/Office:-

Sl. No.	Name of Division/Offices	CAPIOs	CPIOs	Appellate Authorities.
1.	IFS Gurgaon	AGM(P)	Director, IFS	ED(G)
2.	PID Office	AGM (Civil/Mech.)	DGM (Engg.)	GM (Engg.)
3.	Vigilance	AGM(Vig)	DGM(Vig)	GM(Vig)
4.	IR-L	AGM(IR-L)	DGM(IR-L)	GM(IR-L)
5.	Personal Division	AGM(E)	DGM(E)	GM(PE)
6.	Finance Division	AGM(Fin./Fund)	DGM(Fin.)	GM(Fin)
7.	Sales Division	AGM(Sales)	DGM(Sales)	GM(Sales)
8.	General Section	AGM(Genl.)	DGM(Hqrs.)/GM(Hqrs.)	ED(P)
9.	Procurement	AGM(Procurement)	DGM(Procurement)	GM(Proc)
10.	Purchase	AGM(Purchase)	DGM(Purchase)	GM(Purchase)
11	QC Division	AGM(QC)	DGM(QC)	GM(QC)
12.	Storage/Contract	AGM(Storage)	DGM(Storage)	GM(S&C)
13.	Movement	AGM (Movt.)	DGM (Movt.)	GM(Movt)

The PE Division of Hqrs. will ensure that the particulars of above designated Officers are published latest by 15.9.2005 positively and placed on the FCI Web-site and are updated on a regular basis.

(c) A cell namely “RTI Cell” will be created in each office of the Corporation to deal with RTI maters. The required staff will be provided to these Cells from within the existing manpower. No request/proposal for creation of additional posts for the purpose of newly created RTI Cell will be entertained.

(d) Necessary arrangements, preferably at Reception Counter, will be made in each office of the Corporation to receive applications along-with prescribed fees under RTI Act. At least one officer will be nominated to receive such applications along-with prescribed fees from the public. The nominated Officer will ensure that the applications, so received, are handed over on the same day itself to the concerned CAPIO/CPIO. He will also maintain proper record for this purpose.

(e) As far as Head Office is concerned, the RTI Cell would work under HQrs Division and GM (HQ) will make necessary arrangements keeping records of the applications received, fees received etc, as per provisions of the Act.

4. As per Section-4 of RTI Act-2005, 17 manuals are required to be published by each public authority. A list of 17 manuals is given as under:-

Sl. No.	Manual
1.	The particulars of its organization, functions and duties.
2.	The powers and duties of its officers and employees.
3.	The procedure followed in the decision making process, including channels of supervision and accountability.
4.	The norms set by it for the discharge of its functions.
5.	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its function.
6.	A statement of the categories of documents that are held by it or under its control.
7.	The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.
8.	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
9.	A directory of its officers and employees.
10.	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.
11.	The budget allocated to each of its agency, indicating the particulars of all plan, proposed expenditures and reports on disbursements made.
12.	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
13.	Particulars of recipients of concessions, permits or authorizations granted by it.
14.	Details in respect of the information, available to or held by it, reduced in an electronic form.
15.	The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.
16.	The names, designations and other particulars of the Public Information Officers.
17.	Such other information as may be prescribed.

As far as HQrs Office is concerned, the Computer Division in Hqrs. will be responsible for getting the information from the concerned Divisions of Hqrs. and placing the same on FCI Website. The ZMs/SRMs will similarly make arrangements for getting these manuals published for their Zonal/Regional/District Offices.

5. As Right to Information Act, 2005 will come into force w.e.f. 15.10.2005, the necessary arrangements/required actions must be completed latest by 30^th September, 2005 positively. A confirmation to this effect shall be sent to HQrs.

6. It is to reiterate that under the relevant provisions of said Act, it is the responsibility of each and every official to take this task seriously and be well prepared in advance for the implementation of said Act.

(M.L. NAGPAL)

GENERAL. MANAGER (P&IR)

Names and Telephone numbers of CAPIO's/CPIO's/Appellate Authority in IFS,FCI GURGAON:

CAPIO's/Tel.No	CPIO's/Tel.No	Appellate Authority/Tel.No
RAJESH RAO,A.G.M(G)Ic +91 0124 2397717	T.K.MAJUMDAR, A.G.M(QC)Ic +91 0124 2346363	R.C.CHAUDHARY, DIRECTOR +91 0124 2346392